The Ultimate Guide to Digital Business Cards in 2022

Digital business cards are this year's top networking tool. This guide will cover the benefits of going virtual, creating a digital business card (and making it stand out), sharing your card, and more.

Ever wondered about the history of business cards? Business cards date back to the early 15th century, and they’ve come a long way. Over the past few years, business cards have taken a new shape, and everyone is trading their paper business cards and opting for the latest trend: digital business cards.

So, what exactly is a digital business card? This guide will cover everything you need to know, including how to make and share digital business cards, the benefits of going digital, how to set your entire team up with digital cards, and more.


What is a digital business card?

A digital business card (also known as virtual business cards, electronic business cards, smart business cards, and digital visiting cards) is an online means of sharing contact information. You can create a digital business card on an iPhone, iPad, Android, or computer, and they’re often more affordable than their paper counterparts. Like typical business cards, electronic business cards can be customized, designed, and shared with anyone. There are no space constraints with digital cards—you can add as much or as little information to your card as you’d like. In addition to your standard contact information (like your name, company, email, and phone number), you can enrich your card with a photo or video, a logo, social media profiles, badges, PDFs, and more.

Examples of digital business cards for realtors, doctors, and salespeople.
Examples of digital business cards.


How do digital business cards work?

There are several digital business card apps out there, and you’ll need to find the one that works the best for you. We recommend HiHello—HiHello was one of the first digital business card platforms to hit the market and includes the most prominent and innovative feature set out of all the other apps.

HiHello is a digital business card, business card scanner, and smart address book app. HiHello lets you make multiple digital business cards with different information on each card so that you can have a card for your work contacts, one for clients or customers, and one for your friends. WHiHello, you can share your card with anyone, even if they don’t have the app. 

HiHello offers several different subscription plans. If you’re an individual, you can choose from the free app and HiHello Professional. Companies can sign up for HiHello Business or HiHello Enterprise, depending on their size and platform requirements.

Digital visiting card for friends and for clients
Create different business cards to use in different settings.


How do I make a digital business card?

You can make a digital business card within minutes. First, you need to download a digital business card app. With HiHello, you can also create a digital business card on your computer.

Once you’re ready to create your first digital business card, use the following guides to help you get started:


How do I edit my digital business card?

HiHello makes it easy to edit your digital business card. On the mobile app, tap on the card you want to update and you’ll see your card menu. Tap Edit and you can update your card, add more links to your card, and change the color of your card. If you’re using the web, click your card and then click Edit.

HiHello digital business card menu

What should I include on a business card?

Ever wonder what information to put on a business card? The great thing about digital cards is that you can put as much or as little information as you want on your card, and you’ll never run out of space. Here are a few things you should always include:

  • Name
  • Title, department, and company
  • Basic contact information
  • Location
  • Picture, Live Photo, or video
  • Logo
  • Badges and awards
  • PDFs
  • Color
  • Website


Name

On HiHello, you can add more than your first and last name. Add any prefixes or suffixes, accreditations, your preferred name (for example, a nickname or the name you go by professionally, like Dr. Jones), or a maiden name. You can also include your pronouns on your digital card, so people will know how to refer to you.


Title, department, and company

Include your title, department, and company name on your virtual card if employed. If you are looking for a new role, you can use your digital business card during your job hunt.


Basic contact information

Include your preferred means of contact on your cards, like your email, phone number, website, WhatsApp, or other links.

Location

Unless your physical address is crucial to your business, adding a generic region is entirely acceptable on business cards (for example, “San Francisco Bay Area” or “New York, New York”).


Picture, Live Photo, or video

Adding a picture or video to your card is essential—it will help connect the “name to face” for your contacts. While most business card apps allow for profile pictures, HiHello is the only app that supports profile videos. With HiHello Professional, adding a live photo or video to your business card will make your card memorable. For example, check out this digital business card for real estate—the profile video helps bring the card to life!

Logo

Add your company’s logo to your business card. You can either upload your own from your files or Photos, or—on HiHello—you can search for a logo directly within the app.

Badges and awards

People in highly regulated industries like real estate or financial services pay attention! With a HiHello Professional subscription or higher, you can add credential and affiliation badges to your card.


Realtor and Equal Housing Opportunity real estate agent badges on a virtual business card.
Example of a business card with badges.


PDFs

You can add any marketing or sales collateral PDFs to your business card with HiHello Professional.

Color 

On HiHello, you can choose from ten colors on the free version. HiHello Professional gives you access to any color, and you can customize the card design and buttons. 

Website

Adding your website to your business card is crucial. Not only does your website give your customers information about you and your business, it can also drive sales and leads.

How do I put social media on my business card?

If social media is vital to you or your business, you should include it on your digital business card. Here are a few different options of social media accounts you can add and a few tips and tricks.

Twitter

Most people are on Twitter these days. If you’re active on Twitter, adding your Twitter handle can help you grow your online following by including it on your virtual card.

Instagram

If you’re in the creative industry, including your Instagram account on your digital card could be a way to show off your portfolio to potential clients

Facebook

Adding your personal or company’s Facebook page to your business card can be a great way to stay engaged and connected with your audience.

LinkedIn

LinkedIn is great to include on your card if you rely on it for your business, are trying to grow your number of LinkedIn connections, or are on the job market.

YouTube and Vimeo 

If you have any video content to show off, place it in the YouTube or Vimeo fields. With a subscription, HiHello will allow you to embed a YouTube video on your cards. Featuring a video is a great way to engage further with the people you meet. If you’re a realtor, consider adding a virtual house tour. Are you working on pitching a new product? Include a marketing promo video on your card!

Embedded YouTube video on a digital business card/
Example of a featured YouTube video on a virtual business card.


Snapchat and TikTok

If you’re a content creator, influencer, social media manager, or are simply making a digital business card to give to your friends, add a little spice to your card by adding your Snapchat and TikTok handles. As always, be mindful of your audience—only include these if they pertain to your business.

Pinterest

Pinterest is often an afterthought when adding social media to your business card. However, in 2021 Pinterest reported having 444 million monthly active users. If you have a Pinterest account relevant to your business, include it on your card!

What else should I put on my business card?

With HiHello, you can add an unlimited number of links to your card. HiHello supports several different fields and is constantly adding more. Currently, additional fields include:

  • Any link in general
  • Payment apps like Venmo, PayPal, CashApp, and Zelle
  • Chat apps like WhatsApp, Telegram, Signal, WeChat, and Line
  • Streaming platforms like Twitch and Discord
  • Friend codes and gamer tags on Nintendo Switch, Xbox Live, and PlayStation
  • Creative platforms like Patreon, Behance, and Dribbble
  • Yelp
  • Github
  • Calendly
  • Skype
  • Xing
  • Date
  • Notes


How do I share a digital business card?

Your card is personalized and ready to be shared; now what? Sharing your digital business card is simple and can be accomplished in several ways, like using a QR code, text, email, social media, Apple Watch, Siri, and more. You can pull up the Send screen by tapping your card and tapping Send. Alternatively, HiHello has a shortcut—simply double-tap your card to pull up the Send screen directly.

HiHello is the most versatile business card app for card sharing and offers nine different ways to send cards. Once you have a digital business card, use the style (or styles) that work best for you and your business. Here are the nine different ways you can share your card with HiHello:


1) Share your business card using a QR Code

HiHello is a QR generator and reader app; every digital business card has a unique QR code. If you’re networking with someone in-person and want to share your card with them, have them scan your QR code. (New to QR codes? Simply have them aim their phone’s camera at your QR code, and your card will appear). When someone scans your code, your digital business card will appear on their phone, and from there, they can save your card as a . VCF. Your code never expires, so if you save your business card’s QR code to your phone or computer, you can print your QR code on any marketing collateral. When scanned, it will always link back to your digital business card. 

If your QR code is your primary method of sharing your card, consider upgrading to a digital business card subscription so you can insert your logo into your QR code for optimal branding.

2) Text or email your business card

HiHello lets you text or email your digital business card from within the app. Double-tap your card to pull up the Send screen and select Email or Text. HiHello will prompt you to enter the recipient's name, email, or phone number and an optional message, and then you can send your card.

HiHello digital business card send screen with QR code, email, and text sharing options.
HiHello makes it easy to share your digital business card.


3) Send the link to your card

If you’re networking from a distance, you can share your digital business card by copying the link to your card and then pasting the link in an email, text message, social media post, and other means of communication. 

If you plan on sending the link to your card often, you may want to think about upgrading to HiHello Professional or HiHello Business. With either plan, you can customize the link to your card.  The link will always begin with the prefix “hihello.me/hi/” but you can customize anything that goes after the “/.”

4) Share your card with an Apple Watch

If you have an Apple Watch, you can share your card on the go with HiHello’s Apple Watch app. This great feature allows you to share your digital business card wherever you are, even if you don’t have your phone.

5) Quickly share your card with a widget

Widgets are a great way to share your business card without opening the app. HiHello’s widgets will prominently display your card’s QR code so that anyone can scan your code right from your Home Screen. Read the following guides to learn how to add the HiHello widgets on iPhone and Android:

6)  Send your business card with iMessage

Did you know that iMessage has apps? HiHello has an iMessage app, so if you have an iPhone, you can easily send your digital business card to someone using iMessage. Follow this guide to learn how to send your card with iMessage:


7) Share your card’s QR code with a virtual background

Next time you’re on a Zoom, Microsoft Teams, or Google Meet call for a networking event, a job interview, or a meeting with a potential customer, use a HiHello virtual background. Virtual backgrounds are great to use when networking online—they look professional, hide any background distractions, and keep your home private. (Let’s face it—more and more people are working from home these days). When you create a virtual background, the background will link to your digital business card, and a QR code will appear in the upper right corner. Anyone on the call can scan your QR code with their phone and will be able to see your digital business card.

Learn how to create and add a virtual background to Zoom, Microsoft Teams, and Google Meet with the following guides:


Zoom meeting with the HiHello CEO using an office virtual background with a QR code.
HiHello's virtual backgrounds for Zoom, Microsoft Teams, and Google Meet.


8) Share your card with your email signature

On HiHello, you can use your digital business card to create professional email signatures. With multiple designs to choose from, HiHello’s email signature generator will allow you to easily create a professional email signature that links to your business card. Not sure where to begin? Learn how to create an email signature.

Email signature for Gmail, Outlook, and Apple Mail that links to a digital business card.
Use HiHello's email signature generator to create a signature that links back to your business card.

9) Share via NFC

If you have an NFC tag, you can transform your HiHello digital business card into an NFC card. (Unfamiliar with NFC? We’ll cover NFC business cards later.)

What are the benefits of digital business cards?

There are several reasons why virtual business cards are the way to go. They’re convenient, eco-friendly, affordable, contactless, and lead to better follow-ups.

Digital business cards are convenient. 

You'll never be without your business card as long as you have access to your phone, computer, or Apple Watch. Because everything is online, you’ll never need to worry if your card supply is low and if you need to order more. Digital cards are also highly flexible. Did you switch jobs, get a new phone number, or simply make a typo? That can be a costly mistake with paper cards. Digital business cards allow you to edit your cards at any time, so they are always up-to-date with your latest contact information.

Virtual cards are eco-friendly.

Paper business cards aren’t the most environmentally friendly way to exchange contact information. In fact,90% of business cards are thrown away within one week. Switching from paper to electronic cards would save over seven million trees annually. Several UN Climate Change Conference 2021 attendees even used HiHello’s digital business cards at the COP26 conference!)


Digital business cards are affordable.

Digital business cards are often more affordable than their paper counterparts. (In HiHello’s case, they’re free!) There’s no need to pay hundreds of dollars a year on paper cards that will be thrown away almost immediately—save that money and reallocate it to another aspect of your business, like your marketing budget.

Many apps allow upgrades if you want a premium business card experience. HiHello offers multiple digital business card subscriptions with premium features like custom URLs, colors, QR codes, and more. HiHello Business and HiHello Enterprise are excellent digital business card platform for teams and organizations looking to switch from paper to digital, but more on that later.


Digital cards lead to seamless follow-ups.

When you receive a paper business card, what do you usually do with it? Most people will toss it in their purse or wallet, where it’s forgotten and, when found, almost immediately thrown out. When you share a digital business card, it doesn’t get lost in the oblivion of old receipts, gum wrappers, and hair ties. Digital business cards go directly into the receiver’s inbox, so your new contact can easily integrate it (and you!) into their workflow. Virtual cards make following up more manageable and efficient, fostering more robust connections.


Example of receiving a HiHello digital visiting card.
Digital business cards are contactless and can be sent to anyone, anywhere—no physical contact required.

Electronic business cards are contactless.

Now that online meetings and virtual events are the new norms, virtual business cards are a staple of everyday life. You can share digital business cards with anyone; simply send the link via email, text, or social media. During a Zoom, Microsoft Teams, or Google Meet video call, you can hold up your QR code, and anyone in attendance can scan your code and will have instant access to your card. Even when in-person gatherings resume, digital business cards stick around because they’re germ-free, and no physical contact is required.

Digital business cards are the perfect lead generation tool.

No matter the industry, everyone has customers. Digital business cards are great for lead generation, and HiHello supports several native integrations with the leading CRMS and third-party integration with Zapier. With HiHello, you can turn your new connections into leads and your leads into customers.

What is an NFC business card?

A new type of business card to enter the market is a Near-Field Communication (NFC) business card. You can share your business card with a single tap with an NFC business card. While they allow you to send contact information electronically, NFC-only business cards have a few drawbacks.(For example, NFC cards require you to carry around an additional piece of hardware at all times in order to share your card). While this can be burdensome to some people, others like the idea of tap-and-go technology.


If you’re interested in using an NFC business card, we recommend staying away from NFC-only apps because of their price point. With HiHello, you can create an NFC business card for free. All you need is an NFC tag, which you can buy on Amazon for a fraction of a typical NFC business card.


Can I get my entire team set up with digital business cards?

Digital business cards are becoming a standard replacement for paper business cards within organizations. While a few platforms provide business cards to companies, HiHello is our top pick. HiHello is the leading digital business card provider for teams and companies of all sizes, from SMBs to Fortune 500 companies. It has the architecture and capability to support large organizations, making them the best digital business card platform for enterprises.

HiHello offers two plans for teams and companies: HiHello Business and HiHello Enterprise. If you’re interested in learning more about digital cards for teams, contact HiHello’s sales team.

Get started with HiHello.

HiHello is a free digital business card and contact manager app designed to help you curate and grow your network. If you’re ready to make the change from paper business cards to digital, sign up for HiHello for free on iOS, Android, or desktop.



Did you find this article helpful? Let us know!

This article includes modifications and was originally published on July 21, 2020.


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